Board Secretary N.E.R.D.S (Nurturing Educational Readiness & Development from the Start)
952 Goss Rd, Cincinnati, Ohio 45229
Board Secretary
| Our board | Duties of all NERDS Board Members: Board members are expected to be fully informed on organizational matters, to contribute todebate on issues and to contribute to the Board’s policy deliberations. They are expected tounderstand and support the NERDS’s mission statement and strategic plan. Board member duties include the following: Attend meetings and show commitment to Board activities; Be well informed on issues and agenda items in advance of meetings; Participate on one or more committees or in an ad hoc manner, as requested by the Board President, Vice-President or Executive Director;Monitor public response to the work and policies of the NERDS Participate in Board orientation meetings to ensure organizational and fund development knowledge and to participate in volunteer and donor recognition events;Provide candid, open and honest feedback and evaluation when appropriate; Take initiative in informing the organization about opportunities for funding or program development;Identify individuals in the community for volunteer participation or funding support; Support the organization and its officers in times of crisis or controversy; Provide sensitivity and support to staff member and other Board members as they perform their duties;Exercise loyalty to the NERDSand respect confidentiality regarding internal affairs; Provide leadership within the Board and in the community on behalf of the NERDS and its programs;Serve as an informal advocate for the NERDSin the community. Although not required for Board membership, members are encouraged to support theNERDS financially, and to assist in the identification and solicitation of potential donors,wherever possible. |
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| Position | Link to MissionNERDS addresses the need for more focused efforts in giving underprivileged and underdeveloped students opportunities to grow, learn, and have a better chance at overall success by facilitating inspirational learning experiences beyond the classroom. The secretary keeps record of the work of the Board to ensure decisions made are available. That enables ongoing mission delivery and clarity on where we have been to ensure we are going in the right direction. Position: Secretary of the Board Responsible to: Board of Directors (Chair) Preamble: The Secretary provides administrative and clerical support to theBoard, through the timely and accurate collection and sharing ofinformation directly related to its activities. The Secretary ensures thatthe Board is well informed and that its activities are well documentedfor the use of Board members, the Governance Committee andrelevant government bodies. Duties Specific to the Board SecretaryThe Secretary duties/responsibilities are as following:Serves on the Executive Committee. Keeps copies of the organization’s bylaws and the Board’s policy statements. Keeps lists of officers, Board Members, committees and General Membership. Notifies Board Members of meetings. Keeps record of Board attendance. Makes sure that there is a quorum at Board meetings. Keeps accurate Minutes of meetings. Records all motions and decisions of meetings. Signs Board Minutes to attest to their accuracy. Records all corrections to Minutes. Keeps copies of Minutes of both Board and committee meetings. Keeps accurate record of Executive Committee meetings. Distributes copies of Board Minutes and actions to Board Members promptly after meetings.Distribute copies of Executive Committee Minutes and actions to Executive Committee Members promptly after meetings. Conducts general Board correspondence. Keeps records of all Board correspondence. Signs official documents of the organization as required. Orients the new Secretary as needed. Makes sure members are notified of Annual General Meetings. In the absence of the Chairperson and Vice-Chairperson, chairs Board meetings until the election of an alternate Chairperson. Time Commitment: 8-10 hours per month for 2 years. Evaluation: Self and by the Board annually. |
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| Desired skills *required | Human Resources, Legal, Public Relations, Strategy Consulting, Board*, Communications*, Management* |
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| Commitment | 7+ hours/month |
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| Donation | We strive for 100% board giving, but have no strict guidelines around financial contributions. |
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| Requirements | Attend all board and committee meetings (remote attendance is acceptable). Be informed about the organization’s mission, services, policies, and programs. Review agenda and supporting materials prior to board and committee meetings. Serve on committees or task forces and offer to take on special assignments. Make a personal financial contribution to the organization. Inform others about the organization. Advocate for the organization. Suggest possible nominees to the board who can make significant contributions to the work of the board and the organization. Keep up-to-date on developments in the organization’s field. Follow conflict-of-interest and confidentiality policies. Refrain from making special requests of the staff. Assist the board in carrying out its fiduciary responsibilities, such as reviewing the organization’s financial statements. |
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| On-boarding | Meet with the Executive Director, shadow a meeting, meet committee chair. We are currently working to develop New Board Member On-boarding Handbook |
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| Our mission | NERDS strives to provide an affordable, hands-on, interactive learning environment for students of all ages, focusing on students in the Greater Cincinnati area. |
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| Causes | Arts & Culture, Children, Education, Poverty |
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