Cincinnati College Preparatory Academy - Boards Cincinnati Cares

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Formatted Board Description

Board Powers

The Board is authorized, constituted and governed by Chapter 3314 of the Revised Code of the  State of Ohio (R.C. 3314) and by Chapter 1702 of the Revised Code of the State of Ohio  (R.C. 1702). The Board is a private nonprofit corporation and serves a purpose to oversee an Ohio public community school. Its authority is derived from both corporate and public laws which are  deemed applicable to its operations.

The Governing Authority may ensure the performance of any act or function that is in compliance  with the Ohio Constitution, R.C. Chapter 3314 or Chapter 1702, other statutes applicable to Ohio  Community Schools, and the Contract entered into with the School’s Sponsor.

Approval and Monitoring of Budget/Bond; Financial Reporting

The fiscal year of the School shall begin on the first day of July in each year. The Board, subject  to the oversight responsibilities of its Sponsor, and subject to any contract with a fiscal agent, shall  have exclusive control of the budget. The Board shall prepare and publish an annual budget in  accordance with the requirements of the State Auditor and its Charter Contract.

The Board shall designate a fiscal officer, and such fiscal officer shall either (1) execute a bond in  an amount and with a surety acceptable to the Board, payable to the State of Ohio; or (2) present  evidence of insurance coverage through an employee dishonesty and faithful performance of duty  policy issued by a joint self-insured pool. Such bond shall be deposited with the Board and a  Board-certified copy filed with the County Auditor. The fiscal officer or agent must meet the  requirements of Ohio Revised Code 3314.011.

The Board shall comply with the standards for financial reporting adopted by the State Board of  Education under R.C. 3301.07(B)(2).

Board Description

Formatted Board Requirements

General Ethical Behavior. While serving on the Governing Authority, each Director agrees  to: 
<ol>
 	<li> Obey the law and follow and implement the School’s policies; </li>
 	<li> Not disclose or use, without appropriate authorization, any information acquired in the  course of the Director’s duties that is privileged or confidential under the law; </li>
 	<li> Not speak or act for the Board unless granted proper authority; </li>
 	<li> Work with the Board to establish, review and revise effective policies; 5. Delegate authority for administration to School administrators/staff; </li>
 	<li> Make every effort to attend all Board meetings; </li>
 	<li> Become informed on issues before the Board and relating to Community Schools and  school choice; </li>
 	<li> Debate matters before the Board, but once voted upon, accept and support the Board’s  decision; and </li>
 	<li> Act ethically and in conformance with the School’s mission and goals</li>
</ol>
Attendance

Regular attendance at Board meetings is an important responsibility of each Board member. It is  through Board meetings that the official business of the School is conducted, deliberations occur  and members of the public have an opportunity to address the full Board.

With that responsibility in mind, Board members agree that: 
<ol>
 	<li> A member who misses three (3) consecutive meetings, or </li>
 	<li> A member who misses five (5) meetings in a year may be deemed by the Board to have  vacated his or her position on the Board and a replacement may be selected for that seat  according to the Code of Regulations. </li>
</ol>
In exceptional circumstances, e.g. serious illness or injury, a Board member may be unable to  attend because of reasons outside the individual's control. In this circumstance, the Board member  may request in writing an attendance waiver. The request should be addressed to the Board and  will be voted on by the entire Board at its next regularly scheduled meeting. The Board member  requesting the waiver may not participate in the vote.

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Board Requirements

Formatted Onboarding

Background Checks of Board Members

Each Board member shall, if required by law and/or the community school contract, submit to a  background check, including criminal history and fingerprinting at the time of proposed election  to the Board and at any time thereafter. The Sponsor, or the Board, may disapprove of any  background check, at its or their discretion. Each Board member must consent to the release of  his/her background check to the Sponsor and the Board.

Orientation

The Board believes that the preparation of each Board member for the performance of Board duties  is essential to the effectiveness of the Board's functioning. The Board shall encourage each new  Board member to understand the functions of the Board, acquire knowledge of matters related to  the operation of the School, and learn Board procedures.

Accordingly, each new Board member, at a minimum, shall receive for use during his/her term on  the Board:

∙ a copy of the Ohio Open Meetings Law (R.C. 121.22);

∙ a copy of these Governance Policies;

∙ a copy of the current Contract with the School's Sponsor;

∙ the current budget statement and related fiscal materials;

∙ a copy of the contract with a Management Company, if any;

∙ governance training if required by the Sponsor or the Board.

Each new Board member shall be entitled to meet at the new member's request, with the Board  President and any other one (1) Board member to discuss the School, Board functions, policies,  and procedures.

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